Summary reporting. Consolidated reporting Budget 21 consolidated reporting dogmas

In this article, we will analyze the concept of OCDI with you and consider the OCDI Budget 21 system. In what cases should it be used, what are its advantages, and most importantly, we will help you understand whether you need this program.

What is OCDI?

OCDI- stands for Especially Valuable Movable Property. This concept appeared in 2011 and was included in the definition of the property of a budgetary organization of a special group. The following types of movable property belong to the OCDI:

• Property, the total price of which is more than 500,000 rubles.
• Property, the total price of which is not more than 500,000 rubles, but without which, in turn, a certain state structure cannot fulfill its duties.
• Property that can be attributed to museum exhibits. This property should be included in the official archive, listed in the database of the museum of the Russian Federation, included as an exhibit in the property of museums, reserves, galleries, exhibitions, and so on.

JRCDI Budget 21: Consolidated reporting made easy

"OCDI budget 21" is a special program designed to facilitate work in the accounting and economic sphere.

It originates back in 1992, when a group of enthusiastic programmers undertook to develop software for accountants working in the field of budgeting. At that time, this was an innovation, since such programs did not exist at all. Finally, in 1997, this system was finally completed, tested and worked out.

Everything would be fine, but the OCDI budget-21 program at that time was already well behind the rapidly developing progress in terms of information technology. The fault was the platform on which the Budget-21 system was written. The Windows operating system appeared and the developers came to the conclusion that it was necessary to make a program for it.

In the end, the matter was brought to an end and before us appeared a new, powerful programmable complex OTsDI Budget-21, designed to help the accountant in the distribution of the budget, in summary reporting and other moments subject to automation.

OCDI Budget 21 is now a system that easily adapts to the required world level of standards in the field of administration of budget companies. It helps to perform tasks not only in an autonomous organization, but also in Centralized Accounting. The Budget-21 program can save workers from constant daily operations, and thereby eliminate the possibility of error. Its functions include a complete report in terms of finances and statistics, improving the correctness and truthfulness of accounting, a quick response to changes in the Legislation of the Russian Federation, which will avoid fatal misunderstandings and mistakes. Financial flows are in safe hands. This development will help to back up the necessary information and statistics, develop certain budget plans, analyze the results, understand what is the weak link in the chain. The Budget 21 project can be equally useful for small towns, entire regions, and even constituent entities of the Russian Federation. You can synchronize this project as quickly and simply as possible, as it integrates into such well-known packages as Windows Office and other common models.

Budget 21 - OCDI

This program is an offshoot of the main program and is used to register and move movable property. It is necessary to remember, of course, what is included in the concept of OCDI. We talked about this at the beginning of the article.

Opportunities OCDI Budget 21

• Creation and distribution of directories that are used when registering with the OCDI.
• You will be able to enter examples and reference templates for OCDI.
• Ability to create similar documents for any organizations and enterprises.
• The possibility of editorial verification of acts using an automatic directory, copying acts under a different number, transferring information from one document to another without wasting time and resources.
• You will be able to transfer files from common computer programs (for example, Excel), as well as transfer text data without modification, meeting all necessary standards.
• The ability to choose the circle of users, that is, you will be able to make decisions about access to this or that information. For example, a higher authority will be able to edit files, while a lower one will only be able to view them.
• The ability to create an archive of documents and the ability to subsequently find them easily.
• You can move documents to the format you need without loss of time and quality.
• Possibility to create summary reports of OCDI that meet all standards.
• Possibility to create an analytical report.

Benefits of OCDI Budget 21

• One organization - one database. At the same time, there is the possibility of a single central control.
• Round-the-clock and ubiquitous access to company information.
• The same settings can be entered for all employees.
• Save time to create summary reports of OCDI.
• E-mail will inform employees about important events and upcoming changes.
• Access to a particular resource is determined by the authority of a particular employee.
• Classifiers and dictionaries will effectively help you quickly and efficiently perform accounting work.
• Employees can exchange emails and answer customer questions online.
• Government data is under the reliable protection of the central server and is protected from hacking and viruses.
• The system administrator can easily control the program and correct shortcomings, inaccuracies and errors. At the same time, all this can be carried out by him from a remote workplace.
• Savings in everything: in the electricity consumed by the enterprise, in the absence of specially trained personnel to work in the program, reducing the cost of constantly updating devices, and so on.
• The workplaces of the company's employees turn into absolutely silent and compact

Thus, in this article we dealt with the concept of OCDI, learned what OCDI Budget 21 is and understood how this program can help, for example, with the summary reporting of an enterprise.

Video: instructions for working in the Budget 21 system (OCDI)

Installing and configuring the Budget 21 software package for working with the OCDI, compiling summary reporting of the organization.

15 thousand users work in the cloud-based automated budget accounting system

Goals and objectives of the project

Situation before the start of the project

Solution architecture and scale

Project results

Brief description of the project

Creation of a universal automated system of budget accounting, unprecedented in its scale - UAIS "Budget Accounting". The project covers more than 2.5 thousand institutions in Moscow: educational organizations, palaces of culture, theaters, museums, sports schools and sections, public utilities, metropolitan prefectures and district councils. The system is built on the basis of cloud technologies, on the 1C: Fresh platform of the 1C company, access to it is via the Internet.
To date, the second stage of the project has been fully completed, more than 2.5 thousand Moscow state institutions and more than 15 thousand employees work in the system. The universal automated system of budget accounting makes it possible to increase labor productivity due to end-to-end automation of the financial and economic activities of city government institutions and, as a result, provide a new level of transparency in the use of budget funds. The project has already saved more than 1 billion rubles. per year, as well as reduce paperwork.

Customer

The functional executive body of the city of Moscow, which performs the functions of developing and implementing state policy in the field of information technology, telecommunications, communications, intersectoral coordination in the field of informatization of the executive authorities of the city of Moscow, the functions of a state customer for placing government orders for the supply of computer technology, equipment and software products, provision of information and telecommunication services in the part related to the functioning of the information systems of the city of Moscow.

Goals and objectives of the project

Target project: improving the efficiency of urban resource management.

Tasks project:

1. Unification of conducting financial and economic activities: development of unified accounting approaches, development of accounting policies for various industries. For example, in the field of culture, there are many sub-sectors: libraries, theaters, museums, etc., and each of the sub-sectors has its own characteristics. Naturally, in order to manage all this, it was necessary to bring accounting to a new qualitative level so that it would be possible to compare and consolidate data. “The unification of accounting was to remove all the specifics that were on the ground, in the accounting departments of institutions, and develop a single template for accounting policies,” explains Kirill Kuznetsov. - This accounting policy formed the basis of automation. At the same time, users have the opportunity to add and enter additional analytics for themselves. This analytics does not affect the consolidated and consolidated management reporting until such time as the founders have such a need, after which you can include this analytics in the accounting policy. Thus, the standardization of accounting was combined with a flexible mechanism for individual settings.
2. Creation of a convenient competitive service for automating financial and economic activities - creation of a cloud service on the principle of "one window", that is, a system that covers all aspects of the financial and economic activities of the institution and at the same time is functionally not inferior to the solutions on the market. Therefore, when creating the system, the two most common platforms in our country were taken as a basis.
3. Filling city systems with relevant and reliable information about the activities of institutions - automatic provision of data on the activities of the institution to adjacent city systems, thus realizing the principle of "single entry" and helping to reduce the labor costs of the end user. Example: as soon as a teacher finds a job in a school, the data is displayed in the personnel block of the system and automatically transferred to the "Electronic Diary" for further work with it.
4. Formation of analytics for making managerial decisions and control. In the course of the work of institutions, the system accumulates large amounts of primary data on property, finances, personnel, procurement, contracts and everything related to the activities of the institution. This allows us to offer both the head of the institution and the city leadership a tool that generates analytics about the activities of the industry in general and each institution in particular.
5. Saving the city budget. This is a natural consequence of the standardization of accounting and unification of IT systems. Two main components of cost reduction were identified: lower maintenance costs and lower labor costs for financial and economic activities.

Our task is to ensure high-quality city management, and we successfully solve this problem with the help of "cloud" technologies.

Kirill Kuznetsov, Head of the Branch Projects Department of the Department of Information Technologies of Moscow.

Of particular note is the truly gigantic scale - the project covered more than 2.5 thousand institutions. “The institutions included in the project covered the critically important social sphere: these are schools, hospitals and cultural centers,” notes Artyom Yermolaev. In parallel with the project, the city is undergoing a reform of educational institutions. Back in 2014, the Department of Education included 3.2 thousand institutions, but in 2015 the number of educational institutions in the city was reduced to 1000.

Situation before the start of the project

The development of the city's infrastructure is the key to the sustainable development of society in the modern world. This is especially true for the capital. In an era of rapid technological development, the main Russian metropolis must meet the highest standards in the field of economy, lifestyle and social sphere.

One of the main directions is to strengthen the investment attractiveness of the Russian capital and form its favorable image. A modern metropolis should become a comfortable place to live and work, an attractive market for investment. This is supposed to be achieved, among other things, through the introduction of accessible control and accounting for investment processes - in construction, in the field of land and property relations, economics and finance.

Moscow is one of the largest megacities in the world, so the city's leadership is faced with the difficult task of organizing the effective management of thousands of public institutions in various sectors: education, culture, housing and communal services, sports, social security, transport, and trade. It was with the aim of improving the efficiency of urban resource management in 2012 that a project was launched to automate the financial and economic activities of institutions. During the implementation of the project, it was planned to solve several problems.

1. Heterogeneity of IT architecture.“In Moscow institutions, there was a huge number of information systems that were not interconnected in any way - in 2014 there were more than one and a half thousand of them,” recalls Kirill Kuznetsov, head of the industry projects department of the Moscow Department of Information Technology. “We had Noah's Ark, we collected all the accounting programs that exist in the Russian Federation,” said Artyom Ermolaev, Minister of the Moscow Government, Head of the Department of Information Technologies. - Although in most institutions there were systems of 7 - 8 manufacturers. For each time, a good decision is good, and historically such a development of the city's IT systems is understandable. But now there are other tasks - it is required to control and manage these systems. The more heterogeneous accounting programs there were, the more finances were required to support them. “Decentralized systems had a high cost of operation, the city spent several billion rubles a year to maintain and support only accounting systems,” adds Kirill Kuznetsov. It was necessary to urgently get out of this vicious circle, to unite all disparate IT systems into a single, centrally controlled information space and thus ensure manageability and savings.”
2. Insufficient control and inability to obtain consolidated reporting.“Due to the large number of disparate systems, additional problems arose related to the insufficient level of control and the lack of consolidated reporting,” continues Kirill Kuznetsov. For example, we could not generate consolidated reports for various sectors of the urban economy.” The consolidated information received by the Moscow Government was distorted or incorrect. It was necessary to receive on-line a complete picture of the change in the salary of teachers, and not the average statistical one that Rosstat collects, but quite specific - to know who, when and what salary is received, how it changes and how it affects productivity. And gradually move on to evaluating the work of teachers based on performance indicators.
3. Lack of unified financial accounting standards. In no industry did there exist a single accounting policy developed for the entire industry: neither in education, nor in healthcare, nor in others. There were no standards for conducting FCD, as well as relevant regulations. As a result, it was very difficult for the city government to control the implementation of state tasks. A simple example: one of the May decrees of the President of the Russian Federation - the average income of a social worker should not be lower than the average income in the region. How to control it?
4. Maintaining responsibility and discipline within institutions and executive authorities.“It was necessary to create a situation where it would become clear to everyone that we live in an absolutely transparent world and all actions are clear in advance,” says Artem Yermolaev. - When it is not possible to conceal information on finances, it will not be possible to say that we have no money and certain amounts are additionally required, or vice versa; all financial flows must become absolutely transparent.”
5. Safety. The data was contained in disparate systems, which made it very difficult to protect it.

Solution architecture and project scope

The Universal Automated Budget Accounting System (UAIS "Budget Accounting") is built on cloud technologies and based on two industrial platforms: "1C: Fresh" by 1C and Parus Budget 8. Logically, the system is divided into three parts, two of which are directly functional, duplicating each other on different platforms, and a block for collecting and generating analytical reporting (BI reporting). At the same time, the system is built into the urban IT landscape and integrated with many city and industry systems. The functional architecture of the developed system includes subsystems that have different functionality and serve different organizations. But all services must be interconnected by common classifiers, single management and a single catalog. This technology provides:

• a significant reduction in the hardware resources required by the system;
• speed of deployment and scaling of the system;
• standardization and a single system update point;
• simplification and convenience of management;
• no operating and maintenance costs in each of the institutions;
• optimization of operating and maintenance costs.

Rice. one. Block diagram of the 1C:Enterprise 8 platform and applications in the service model.

UAIS "Budget accounting" is deployed in the data center of the Department of Information Technologies of the city of Moscow on the main and backup sites. Specifications of the 1C:Fresh platform: more than 3000 data areas, more than 28 nodes, more than 160 virtual machines and more than 4.5 TB of data. Application availability is 99.75%, all application and database servers are mirrored.

Currently, more than 2,500 institutions are connected to the system - schools, palaces of culture, theaters, museums, sports schools and sections, public utilities, prefectures and district councils, and the number of users exceeds 15,000. The system calculates monthly salaries for more than 300,000 employees of budgetary institutions in Moscow. The system is integrated with 18 electronic services of the Moscow Government, while using standardized rules for the exchange of information between systems.

Rice. 2.

Features and uniqueness of the project

• unprecedented scale: 15,000 employees of Moscow state organizations work in a single cloud system;
• a wide range of public institutions covered by the project: these are educational organizations, palaces of culture, theaters, museums, sports schools and sections, public utilities, metropolitan prefectures and district councils;
• a wide range of functionality, the cloud system covers almost all areas of activity of state organizations: accounting and personnel records, payroll, trade management, contracts, property, all types of interaction with a financial authority, planning, payments, reporting, and also allows you to receive analytics based on data accumulated in the system;
• complex management of such a large-scale project, which required special organizational solutions.

Project results

reduced paperwork

reduced the cost of maintaining accounting software

The universal automated financial accounting system "Budget Accounting", deployed in the Moscow IT Department, has improved management efficiency, improved control over the activities of city institutions and, as a result, provided a new level of transparency in the use of budget funds.

Main qualitative results:

• the unity of accounting and the prompt formation of analytical reporting were ensured, a methodology for a unified accounting policy was developed;
• prompt collection of analytical information and reporting online, improved data quality control;
• increased efficiency of management of public institutions in Moscow;
• the convenience of using paid services of public institutions has been improved.

Now state institutions simply do not have the opportunity to carry out any manipulations with reporting. In fact, an integrated management system for the region has been created. “We got the opportunity to monitor changes in teachers' salaries online, and not the average statistical indicators that Rosstat collects individually,” emphasizes Artyom Ermolaev. “We see who gets what kind of salary and how it affects the performance and KPI of a teacher.”

For example, the graphical reports that the system generates cover a set of key indicators of the Department of Education and the Department of Housing and Communal Services and Improvement of the City of Moscow: key indicators by districts and types of institutions, as well as receivables and payables (Fig. 3 and 4).

Rice. 3.

Rice. four. Accounts receivable and accounts payable of institutions of housing and communal services.

In addition, Moscow government specialists are striving to expand the range of public services to the maximum, including in the field of education. The provision of additional services and additional revenues to the budget is a source of assessing the quality of the educational process. If residents are willing to pay for additional services, then the institution provides them with high quality. And reports are also built on these indicators.

The convenience of using paid services of public institutions has been improved, the created functionality is unique in many respects. For example, if your child attends a kindergarten, at the end of the month the system automatically calculates the cost of services rendered to you and automatically transfers this data to the citywide system for registering charges and payments. From there, the accrual data automatically goes to the city portal pgu.mos.ru and becomes available for payment in your personal account. If you are not registered on the city portal, you can pay for these services using a payment terminal or directly from the operator in the bank - they also receive information from the citywide system for registering charges and payments. As soon as the bill is paid, the information will automatically go to the kindergarten, and there is no need, as before, to carry the paid receipt to the institution to confirm the payment.

A similar reporting system has been created in the field of housing and communal services: an analytical reporting system has been developed in which the performance indicators of housing and communal services are linked to their financial performance, as well as to indicators of public satisfaction. “The housing and communal complex is a complex area where it is important to take into account almost all pieces of equipment that are in operation, because investments in housing and communal services are no less than in education and healthcare,” Artyom Yermolaev emphasized.

Another important result is the creation of a unified city system for information support and analytics of the consumer market and services, which is used by the relevant department of the city to monitor prices for the main groups of food products, record the activities of market management companies and solve other problems. A methodology for information support and analytics of the consumer market and services was developed, and a system was built to monitor prices (Fig. 5).

Rice. 5.

There are also very significant financial results of the project. The cost of maintaining programs for accounting in government and budgetary organizations decreased by 88%. “We have already reduced the cost of operating accounting systems, we are saving more than 1 billion rubles a year on this,” notes Artyom Ermolaev. “That’s how much the city spent on maintaining local systems from different vendors.”

We have already reduced the cost of operating accounting systems, we save more than 1 billion rubles a year on this. That's how much the city spent on maintaining local systems from different vendors."

Artyom Ermolaev, Minister of the Government of Moscow, Head of the Department of Information Technologies

It is important to note that the figure of 1 billion rubles per year does not take into account all performance indicators. “This is a minimal effect, since this is saving only direct costs,” adds Kirill Kuznetsov. - The effect of the implementation of the system according to the SaaS model can be divided into organizational and technical. 1 billion rubles per year - this is only a technical effect, that is, cost savings on supporting a huge number of local accounting departments in the field. The full effect is much greater. Because only ensuring a one-time input of information has significantly reduced labor costs and increased labor productivity, which can also be converted into money. Reducing the time it takes to form the parent board and eliminating paper from the process has added enormous savings.” For example, the paper workflow was reduced by 62%, such a significant result was achieved by integrating systems and ensuring a single data entry.

“This is a great opportunity for us to move on,” sums up Artyom Ermolaev. - The next stage is the evolutionary expansion of the functionality and coverage of the system. Everything cannot be done at once, neither managers nor accountants are ready for this.”

Kirill Pavkin, a 17-year-old student from Stavropol, won first place in the S09 experimental business application development competency IT Software Solutions for Business Sandbox.

The solution "1C: Accounting and Management of the Bank's Business Activities" was developed on the basis of the standard configuration "Holding Management" edition 3.0 with the preservation of the basic functionality and is intended to automate the processes of credit institutions in accordance with the current legislation of the Russian Federation.

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To the question How does the consolidated reporting differ from the consolidated one!? given by the author freshly salted the best answer is Consolidated reporting in its traditional sense is the reporting of ministries and departments, the main purpose of which is to provide the state, represented by the relevant executive authorities, with the opportunity to evaluate the results of the activities of subordinate organizations. As a rule, such reporting:
- reflects the average indicators of the financial and economic activities of a certain industry;
- contains a significant number of statistical indicators. The main methods of reporting are statistical methods of grouping and summary (summary of a number of indicators of the industry and grouping within industries by type of activity);
- is the material for the preparation of sectoral and national economic state plans for economic development.
Consolidated financial statements are a special type of financial statements compiled by combining a set of financial statements of several enterprises. Consolidated financial statements were compiled in our country earlier, in the era of the planned economy, on the basis of a single state form of ownership.
When compiling consolidated reporting, ministries, departments and other federal executive bodies draw up consolidated financial statements for organizations for which they are entrusted with the coordination and regulation of activities.
Consolidated reporting of federal executive authorities is compiled by summing up the relevant reporting data of organizations subordinate to the executive authority. Consolidated annual financial statements of federal executive bodies are submitted to the RF Ministry of Finance, the RF Ministry of Economy and the RF State Committee on Statistics.
In addition, the federal executive authorities, which are the main administrators of the federal budget funds, submit consolidated monthly, quarterly and annual financial statements on the implementation of income and expenditure estimates of the institutions under their jurisdiction. When compiling a consolidated report on the execution of estimates of income and expenses, the reporting indicators of subordinate organizations are also summed up. In order to avoid double counting, the balances on the accounts of settlements and in the asset balance of the main manager and on these accounts in the liabilities side of the balance of the institutions under their jurisdiction are mutually excluded. The main managers submit consolidated monthly, quarterly and annual financial statements in the execution of estimates of income and expenses of the institutions under their jurisdiction, respectively, to the Ministry of Finance of the Russian Federation and the bodies executing the budgets of the constituent entities of the Russian Federation and local budgets, within the time limits established by them.
The characteristic features of the consolidated financial statements compiled by the federal ministries and other federal executive bodies can be noted as follows:
- the owner of all organizations included in the summary report, with the exception of joint-stock companies, is the state represented by the relevant executive authority;
- As a rule, all organizations included in the report belong to the same industry;
- the main consumer of information of such reporting is the state represented by statistical and financial bodies;
- consolidated reporting of federal executive bodies is part of the current system of state financial control and planning.
In all other cases, consolidated financial statements are prepared for groups of related enterprises.

Contact Information

Subject of contract

Related documentation

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• . Draft State contract_current version, Draft State contract_current version.doc
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• . Technical documentation, TK.pdf
• . Draft State Contract (BC),document.docx
• . PNC + calculation-justification, PNC + calculation-justification.pdf

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